FTE 40hr Week Calculator
Assumes hour workweek - Full time equivalent (FTE), indicates workload. An FTE of 1.0 is equivalent to a full-time worker, while an FTE of 0.5 is equivalent to half of a full-time worker.
The FTE Calculators below can calculate real time hours to a weekly FTE, decimal time to a weekly FTE, decimal time converted to real time and total hours converted to FTE.
E.g. 8 hours and 30 minutes = 0.21
FTE
E.g. 8.5 = 0.21
FTE
E.g. 8.5 = 8:30
Real Time
E.g. 10 full-time staff, plus 25 part-time hours worked = 10.63
FTE
Why calculating FTE matters
Many businesses track FTE (Full Time Equivalent) to ensure money is not lost and efficiencies are gained. Without properly tracking the FTE of staff or customers, you could badly under/over estimate your revenue or costs.So for example, a small business owner who runs a school teaching French lessons, increases the schools intake from 42 students to 65 students. On the face of it that might look like an amazing 54% increase, but if those students are measured by FTE, we might see a different picture as many of them are only part time students.
On closer examination, we see:
• Initial student size (42 students), comprised of 32 full time students (32 x 1 FTE) and 10 part-time students doing half days (10 x 0.5)
• New student size (65 students), comprised of 35 full time students (35 x 1 FTE) and 30 part-time students doing half days (30 x 0.5)
So the FTE changed from 37 to 50 which is a percentage increase of only 35% (rather than the 54% originally thought) as the student intake drive attracted
far more part-time students than full-time.
Calculating the correct FTE will help you make better decisions around employment (e.g. how many teachers do I need) and help you better understand your revenue. FTE can also help with forecasting and preparing for future work. You can also factor in shrinkage into your FTE calculation to account for things such as sick leave.
For example, you might decide based on customers per day, average time to help each customer, and acceptable wait time to be served comes to 12.5 FTE needed in staff hours, but to account for sickleave and other unforeseen time when staff are away from the counter, you may want to factor in a skrinage of say 20%, so you would need actually 15 FTE in staff hours rostered rather than 12.5 you originally thought.
It get's more complicated if people do unusual times, but a simple calculation for FTE would be time worked divided by a full work week. E.g. if a person works 10 hours per week and a full work week is 40 hours, you would divide 10 by 40 to equal 0.25 weekly FTE. It's common to calculate FTE over a week, but you could just as easily work it out over a day, month or year. So using 40 hours per week as a guide, a day would be 8 hours, 80 hours a fortnight, 160 hours a month, or 2080 hours for a year.